Privacy Policy

Your trust is important to us. Learn how we protect your data.

a. Personal Information
  • Names: Student, parent, teacher, and staff names for records.
  • Contact Details: Email, phone numbers, and home addresses help in communication.
  • Date of Birth, Gender, IDs: Used for identification, age verification, and academic classification.
  • Relationships: Links between students and parents/guardians for communication and academic oversight.
  • Employment Records: Information on staff (qualifications, experience, etc.) used for HR and payroll.
b. Academic & Administrative Information
  • Admission Details: For enrollment, class allocation, and official records.
  • Attendance: Daily student and staff attendance for tracking and reports.
  • Grades & Reports: For exams, assessments, report cards, etc.
  • Fee Records: For generating bills, tracking payments, and sending reminders.
  • Disciplinary Records: Tracks behavior and school rule violations.
c. Usage Data
  • Login Logs: Who logged in, from where, and when.
  • Device Information: Type of device/browser to improve compatibility.
  • Activity Logs: Tracks what users do inside the system for security and analytics.

  • Manage Admin and Academic Tasks: Timetables, class assignments, HR, etc.
  • Facilitate Communication: Messaging, notifications, circulars between schools and parents/students.
  • Generate Reports: For performance, attendance, fees, etc.
  • Improve ERP System: Usage patterns help improve features and usability.
  • Legal Compliance: Ensures alignment with education laws, such as Right to Education Act.

  • With School Staff: To perform duties (like a teacher viewing grades).
  • With Trusted Third Parties: Like payment gateways or SMS providers, under confidentiality.
  • Legal Requests: If demanded by law enforcement or courts.
  • Business Changes: If Eduphin is merged or sold, data may be transferred (you’ll be notified).

  • Encryption: Protects data while being stored (at rest) and transferred (in transit).
  • Role-Based Access: Only authorized users can access certain data.
  • Security Audits: Regular checks for vulnerabilities.
  • Secure Hosting: Hosting providers are carefully chosen for compliance and safety.

  • We only keep data for as long as needed—for academics, law, or user service.
  • After its purpose is fulfilled or on request, data is deleted securely.

  • Access: Ask to see what data is stored about you.
  • Correction: Fix any mistakes in your data.
  • Deletion: Ask to delete data (unless legally required to retain it).
  • Withdraw Consent: You can withdraw permission where applicable.

  • Help track login sessions, preferences, and usage patterns.
  • Improve speed, security, and user experience.
  • You can disable them in your browser, but some features may not work well.

  • Eduphin respects and protects children’s data.
  • Data of students under 18 is only managed under school supervision and with parental/legal guardian awareness.
  • We never knowingly collect more than necessary.

  • If we update the policy (for legal or business reasons), we’ll inform you.
  • Notice may be given through email, system notifications, or on our website.

Last Updated: October 04, 2025